Privacy Policy

Data Privacy Notice

Maths with Parents is an online platform. We partner with schools to drive and monitor effective parental engagement, and through our platform provide parents with videos, games and activities chosen by their child’s teacher.

At Maths with Parents we are committed to protecting your privacy. This Data Privacy Notice explains the data we collect, how we use it and how we keep it secure through our systems. Maths with Parents processes personal data so that it can deliver its programme effectively, evaluate impact and work towards the vision of ensuring every child is supported at home to fulfil their academic potential. By doing so, Maths with Parents acts as a data controller and is registered with the Information Commissioner’s Office (ICO).

You may give your personal details to Maths with Parents directly, such as when registering onto our site or submitting an enquiry, or we may collect them from another source such as directly from a school.

To provide all aspects of its programme, Maths with Parents will use your personal data in accordance with this Privacy Notice, complying with current data protection law and taking safeguards to ensure all personal data is encrypted to keep it safe.

This Privacy Notice was last updated on 19th February 2020 and will be reviewed annually. If you have any questions or concerns relating to this Privacy Notice, please get in touch at info@mathswithparents.com.

Legal Basis for Processing Personal Data

The basis for processing your data is contractual and/or legitimate interest.

Contractual Requirement

Maths with Parents users agree to our Terms of Use at the point of registering. By doing so registered users agree to our use of personal data as outlined in this document. Without this personal data, Maths with Parents may be unable to run its programme effectively.

Legitimate Interest

This is where Maths with Parents has a legitimate reason to process your data provided that it is reasonable and does not go against what you would reasonably expect from us. Where Maths with Parents relies on legitimate interest to process your personal data, our legitimate interest is:

  • Maintaining records of pupils, teachers and parents registered with the site to administer all aspects of the charity’s work
  • For monitoring and evaluating the impact of the programmes
  • Contacting you to seek consent where needed

Data Collection and Processing

Maths with Parents collects information in the following ways:

  • You may give your personal details to Maths with Parents directly, such as when registering on the site, via our website or engaging with us via social media
  • We may collect information from another source such as directly from a school or another partner organisation
  • We collect usage information from those registered on the site. This includes the number of sessions, videos watched, activities accessed, comments and photos uploaded for teachers
  • We collect information from your use of our website. Like all organisations we are able to see what browser you are using, your IP address and what computer operating systems you are using. We may use this information to improve the services we offer. Please also refer to our Cookies Policy below.

Using and collecting data

We store the minimal amount of data for us to run our programme effectively. In order to provide the best service to our families and schools, we use data in the following ways:

  • To administer and deliver our programmes
  • To evaluate, improve and personalise our programmes
  • To engage current and potential funders with opportunities to support our work and make what we do possible
  • To allow us to communicate with users and respond to enquiries
  • To undertake due diligence and manage risks
Data CollectedHow we Collect the Data
Teacher name and emailWhen a school signs up to the platform, the main contact, often a School Leader or Maths Lead, will enter relevant staff members’ name and email address. Prospective schools will also enter this information when signing up for a free trial
Parent name and emailWhen a parent registers on the platform, they will enter their own name, email address and agree to our Terms of Use
Child name, school, class and year groupParents enter their child’s name, and through using a unique class code also tell us the school, class and year group for their child when they register on our site
Pupil Premium StatusClass teachers input this directly onto our secure site
Videos and activities accessedThrough engaging in the platform, we collect usage information of parents registered
Ratings, comments and photos input by parentsThrough engaging on the site, we store and share parent and child feedback in accordance with this policy
Logging in informationThrough the site we collect login information
Use of the websiteThrough accessing the site, we collect usage information. For more information please see our Cookies Policy

Keeping your data secure

Information is stored on our platform. The platform is hosted by Datb. Datb are ISO27001 compliant. The data is held by Maths with Parents and encrypted. This is shared with Datb to support with website development and securely back up the information held. The data stored is encrypted and Datb only access this data through our sharing of the encryption key.

Emails sent to yourself by Maths with Parents will have some elements of the data listed above to tell you about new videos and other reminders relating to our platform. We also store information about schools, teachers, parents and pupils in documents and emails we use internally. This includes in spreadsheets and word processing documents. These are password encrypted so any data loss would not result in your data becoming publicly available. The primary unstructured data storage systems we use are laptops, Xero, Google Drive, Gmail and Vimeo. We operate in a generally paperless environment and do not print personally identifiable documents.

Maths with Parents will only store your data for as long as is necessary and in line with the original purpose that it was collected, and for no more than 10 years.

Your Rights / Rights of the Data Subject

The Right to be Forgotten
We will remove or anonymise your personal data within one month of any request for you to ask to be removed.

Data Retention
Maths with Parents will retain personal data only for as long as is necessary for the purpose we collect it and never longer than 10 years.

Changes to this Policy
We will inform you prominently on our website when this privacy notice changes and provide a jargon-free summary of the changes.

Right of Access to your Data
We will provide you with a copy of your personal data stored at Maths with Parents within one month of any request.

Restriction of Processing
We will document, process and respond to any restriction of process request you make.

Data Portability
Our platform is unique and there is no common format for personal data if you wanted to change educational platforms. If and when a common format is agreed, we will ensure your data is available in that format.

Incident Response
Any data breach will be reported to appropriate authorities within 72 hours of the breach being found, and Maths with Parents will liaise fully with appropriate authorities to respond to the breach.

Cross Border Data Transfer
Our primary structured data systems that you access are located in the UK. Unstructured data storage is either in the EU or covered by Privacy Shield.

Complaints or Queries

Please contact info@mathswithparents.com if you have questions about your personal data.

Cookies

Cookies are small text files that are placed on to your device when you first visit a website which monitors interactions with the site.

We place a cookie that contains a random number to enable continuity of the current session and a cookie that identifies the connected user (as a hashed value from which you cannot recover the user ID) that enables us to recognise that a user has previously connected using a specific device (computer / phone). However, there is no personal information stored on the device.

If you have any questions or queries about our data privacy, please get in touch at
info@mathswithparents.com